Dormitory Housing

The following information applies to all HCHC residents. In addition to these regulations, the section entitled "Married Housing Information" in the Student Handbook will offer specific additional regulations for those living in the married student housing complexes.

HCHC's residential program complements the educational mission of the school. Students who live in campus housing have certain freedoms and responsibilities. Regulations exist which are consistent with the educational purpose of the residential area. The residential environment requires those sharing a living unit to be both cooperative and considerate.

HCHC prohibits discrimination on the basis of race, color, national or ethnic origin, or religion. All students are required to treat all individuals with respect and civility. All resident students must be able to live in a group setting understanding and respecting appropriate boundaries in terms of lifestyle, noise level, safety, hygiene, and common courtesy, and be able to function within the parameters of the resources on campus.

Each resident must sign a Housing Agreement prior to securing on-campus housing. Agreements are for the academic year (or portion thereof if otherwise specified). Housing Agreements are subject to early termination in the event of the student's withdrawal, suspension, or graduation; violation of any federal, state, or local laws or bylaws; or any other official HCHC publication or notice; or other policies or regulations which may be established by HCHC from time to time. It is expressly acknowledged and agreed that the student is a resident only and is not a tenant, therefore, having no right of exclusive possession by the student.

Alcohol & Drugs
Refer to "Behavior" section in the Student Handbook for rules pertaining to alcohol and drugs.
Animals & Pets
Because of health and sanitation issues, animals and pets of any kind are prohibited in on-campus housing, with the exception of fish held in a fifteen-gallon or smaller aquarium tank. Students will be held responsible for damages that result from an approved aquarium and will be asked to remove it if not properly maintained. Aquariums may not be used for spiders, snakes, rodents, amphibious creatures, lizards, etc. Stray animals should not be fed, as they frequently carry fleas and diseases that can cause harm or discomfort to humans.

The use of electrical appliances is limited for safety reasons. Items that are prohibited in the dormitory include halogen lamps, hot plates, crock-pots, toaster ovens, microwaves, ovens, space heaters, air conditioners, indoor grills or skillets (i.e., George Foreman), etc. Cooking is permitted in the JC Room kitchenette for the convenience of students. Snack foods should be properly stored and disposed of immediately in the dumpster to avoid insect and rodent infestation.  Items permitted include fans, radios, hair dryers, alarm clocks, stereos, and personal computers. Power strips should be used instead of extension cords (never plugged into each other or multiple strips plugged into an outlet). 

Common area bathrooms must be respected and kept clean by all who use them. They shall be free and clear of all personal items. 

Bicycles must be stored only in outside racks or in specific locations. Bicycles found inside the dormitory or left unattended may be confiscated. HCHC assumes no responsibility for the security of bicycles. 

Burning or Lighting of Materials
The lighting and/or burning of any material, including, but not limited to candles, incense, scented oils, potpourri, etc., is strictly prohibited. Anyone found in violation of this policy will be fined $125 per occurrence and/or realize a loss of housing privileges. 

Cable Television
If desired, students may contract with the local cable company for cable service, understanding that the charges will be billed directly to them. HCHC provides cable TV for all to enjoy in the JC Room of the Polemanakos Dormitory. Satellite dishes are not permitted.

Students living in the Polemanakos Dormitory participate in a 19-meal per week plan, allowing for breakfast, lunch, and dinner Monday through Friday, and brunch and dinner on Saturday and Sunday. 

Check-In Policy
When checking in, every student must:

1.    Obtain a room key from the Director of Housing
2.    Check in with the Resident Assistant
3.    Review and sign the Room Condition Form and Housing License

Before rooms are occupied, they will be inspected and the Resident Assistant will take a furniture inventory of each room. All furniture must remain in the room to which it was assigned. Students are responsible for leaving their room in the same condition in which it was found. Each student is financially responsible for furnishings and the condition of the room. For this reason, both the student and the RA should carefully review the Room Condition Form.

Check-Out Policy
Students are expected to vacate campus housing at the close of the spring semester. The Director of Housing will communicate the move-out date to those residents staying in campus housing for the summer.

Each student must sign up for a check-out time with his/her RA and:
1.    Review and sign his/her Room Condition Form, indicating any damages incurred
2.    Return keys to the RA

Any property left behind (in either the student's room or the room of another student, or in any storage area in the dormitory) after the appointed date of vacating automatically becomes the property of HCHC and will be disposed of as HCHC deems appropriate. Any student who fails to check out of his/her room by the established check-out date may have his/her belongings packed and stored by a third-party company at the student's expense and risk, or disposed of at the discretion of the Housing Director. HCHC assumes no liability for the removal of any student's belongings. The Director of Housing may hold damage deposits to cover the costs of repairs to a student's room as deemed appropriate.

Damage Deposit
All students are required to submit a damage deposit in an amount set by the Finance Office prior to moving on campus. All deposits which are held by HCHC are non-interest bearing. Residents are responsible, both individually and collectively, for all damage and defacement of their rooms, apartment and/or common areas. If an individual is not found to be responsible for damage or defacement in public areas, then the residents may be collectively responsible by hall, floor, or area depending on the Housing Director's review of that damage. Students will be billed for these damages during and/or at the end of each semester. For their own protection, students are required to complete a room/apartment condition form upon checking into and out of a room. Students acknowledge that they are responsible for any damage caused by their guests. The damage deposit will be returned within sixty days of the date the room inspection was completed, provided that all other account balances have been paid and no damage charges are assessed.

Damage to Personal Property
HCHC assumes no liability for loss or damage to a student's personal property, be it by fire, flood, theft, or any other cause. Every resident is encouraged to review his/her family personal property insurance coverage and to obtain appropriate coverage.

Door Decorations
Although personalization in decorating exterior dorm room doors is not encouraged, residents who chose to do so are responsible for ensuring that items do not damage the door and do not advertise or suggest themes contrary to Orthodox Christian values.

Fire & Smoke Alarms, Heat Detectors & Extinguishers
When a fire alarm sounds, it is imperative that all students evacuate and stand clear of the building until signaled by officials to enter. Setting off a fire alarm without any sign of imminent danger is extremely irresponsible and is a federal crime. Fire extinguishers are for emergency situations only. Students who tamper with or discharge extinguishers for any reason other than emergency situations will be fined $250 plus the cost of recharging the extinguisher. Smoke alarms have been placed throughout the campus. Inoperable or malfunctioning smoke or heat detectors should be reported to the Director of Housing immediately. Tampering with or setting off smoke alarms or heat detectors is a violation of federal law. Students who tamper with smoke alarms or heat detectors for any reason other than emergency situations will be fined $250 plus the cost of repairing the equipment.

Fire Evacuation
Failure to evacuate a campus building immediately upon the sound of an alarm, or failure to follow specific prescribed procedures, including the on-site directives of a campus representative, is prohibited.

In case of a fire:

1.    Begin evacuation immediately. If you can do so safely, knock on your neighbors' doors and notify them that they must immediately leave the building. Stay calm and keep order. Signs are posted in each residence hall and in each apartment giving appropriate evacuation routes. Evacuate using the nearest safe exits or stairwell. Assemble outside in your designated area.
2.    If you can do so safely on your way out, pull the nearest fire alarm. This is a building alarm that will automatically notify the Fire Department. 
3.    Do not re-enter the building until permission has been granted by the Fire Department.
4.    Contact the Director of Housing.

Fire Safety
It is essential for the safety of all members of the college community to be particularly careful about fire hazards. Firearms, fireworks, halogen lamps and heating devices of any type, and any other property or material which has the potential to be dangerous to persons or property, are strictly prohibited from all residence halls. Students agree to comply with the regulations in the Student Handbook for appliances, computers and fire safety. Offenders against these regulations and abusers of fire alarms and other residence hall fire equipment will be subject to fines, removal from campus housing, disciplinary proceedings, and/or criminal prosecution.

False reports of fire or other dangerous condition, creation of a fire hazard or other dangerous condition, or activities that interfere with campus safety, civility, or environmental health are strictly prohibited. 

Flammable Material
At no time may a resident store or bring into any building a flammable, combustible, or explosive fluid or material other than cleaning fluids that are customary for residential life.

Full-Time Residents
HCHC is primarily a residential campus. All students are required to carry a minimum credit load of 12 credits per semester in order to remain in student housing. Housing is available only to currently enrolled students. Therefore, it is required that students will vacate campus housing upon graduation. Any student falling below full-time status must petition the Housing Director to be considered for on-campus housing.

Furniture Guidelines
Adequate furniture is provided in each room:
1.    Furniture is to remain in the room to which it is assigned
2.    Furniture from public areas is to remain in its intended location
3.    Items from common areas, such as chairs, lamps, tables, etc., must not be moved into student rooms

Removal of furniture or property from public areas or student rooms will result in a first-time $50 fine, disciplinary action, and/or criminal prosecution. Subsequent fines will increase by $50 per offense.

Guests may stay in on-campus housing, if available, for limited periods with the permission of the Director of Housing under the following guidelines:

1.    Overnight guests, maximum of two, may stay up to three nights in separate host rooms if available. There is a $25.00 per night charge.
2.    Students must register overnight guests and pick up a guest parking tag (if applicable) at least 48 hours in advance. 
3.    Host students must inform the RA of their guest.
4.    Host students are responsible for guests observing all HCHC policies. Guests who violate HCHC policies are subject to immediate removal from campus. Host students will be personally liable for any damages caused by their guest.
5.    Guests must be at least 18 years of age, except for siblings and/or brothers/sisters ages 10-16, who must be accompanied by a parent.  
6.    Dormitory residents are prohibited by the Town of Brookline Fire Department from having more than one person occupy a dormitory room.

Housing During Break Periods
Students may remain in housing during holidays and breaks (with the exception of Christmas and summer breaks as these extended times are not considered to be part of the semester housing period).  Students remaining on campus are required to register with the Director of Housing. The cafeteria is usually open limited hours during breaks (excluding Friday, Saturday and Sunday - see cafeteria posted hours).  

Housing During Summer Months
Applications for summer housing in the Polemanakos Dormitory are available from the Director of Housing and must be submitted by April 1. Generally, priority for summer housing placement is given to students who plan to stay on campus for the longest period of time and who have the highest class standing. Students desiring to stay on campus for the summer must be in good financial standing with the school. Monthly rates will be assessed at $400 per month.

Improvements to Rooms
Students who desire to make improvements to their residence must receive written approval from the Director of Housing. Any permanent improvement made to HCHC-owned property becomes the property of HCHC.

Inappropriate Indoor Activities
Because potential harm to students and damage to campus housing could occur, sporting activities are prohibited inside campus housing buildings.  This includes wrestling, biking, rollerblading, skateboarding, water fights, any type of ball games, etc. Students who damage campus housing in any way, even accidentally, will be expected to pay for the cost of repairs, and may be subject to additional fines. 

HCHC reserves the right, without prior notice, for authorized personnel to enter any room or apartment at any time for any reason, including, but not limited to, the purpose of enforcing compliance with HCHC rules and/or state and federal laws, and to investigate suspected violations thereof. HCHC also reserves the right to enter for the purpose of inspecting rooms, and to take any other steps necessary or advisable for reasons of health, safety, and the administration of its residence hall/apartment program including confiscating any goods, materials and/or equipment that would violate the provisions of this agreement. Items not permitted in campus housing will be confiscated immediately. Confiscated items may be kept by the Director of Housing. 

Reasonable efforts for notification of inspection will be announced for any non-emergency situation. Authorized personnel will knock once and identify themselves prior to entering, and knock a second time.  If there is no answer, they will enter using a master key. HCHC will conduct health and safety inspections of rooms during the Thanksgiving, Christmas, Easter, and spring breaks. Students who consistently fail room inspections must meet with the Director of Housing, and ultimately may become ineligible for on-campus housing. 

All keys must be returned to your Resident Assistant or the Director of Housing at time of withdrawal or time of moving out, whichever occurs first. At no time is it permissible for any resident to change the lock on his/her room, apartment, or housing unit. If this should occur, school personnel will replace the lock and the cost of related labor and materials will be assessed to the student who changed the lock.

Failure to return all keys issued will result in a $100 lock charge and a $50 improper checkout fee. Loss of key(s) at any time after the initial issuance is subject to a $50 fine per key.

The JC Room is furnished with a small eating area and kitchenette. It contains a stove, refrigerator, one microwave, and a coffee pot. It is the responsibility of those who utilize the space to keep it organized and sanitary. Any perishable food stored in the refrigerator must be clearly labeled and dated. All cookware, dishes, glasses, and utensils must be washed immediately and stored appropriately. 

Laundry Facilities
Laundry  facilities are located on the lower floor of the Polemanakos  Dormitory and on the lower level of each apartment building. All machines are card-operated. You may purchase laundry cards from the Director of Housing. A machine to value laundry cards is located in the lobby of the Polemanakos Dormitory. HCHC assumes no responsibility for damage to clothing while washing or drying. Any mechanical difficulties with laundry machines should be reported promptly to the RA or to the Director of Housing. 

Lofts are permitted; however, they must be constructed of wood that has been pressure-treated with a fire retardant chemical. All loft plans and constructions must be reviewed and approved by the Director of Housing before construction, and must be removed at the time of check-out.

The lounge on each main floor as well as the lounge in the JC Room are common areas designed to encourage students to gather for group activities. Please remember that all furniture and fixtures, including the television, are to be shared accordingly. It is the responsibility of the residents to leave these areas in the same condition in which they were found, and to remember they are not to be used as an extension of your room.
Maintenance Requests
Students should alert the Resident Assistant to any maintenance problems. The RA will submit a maintenance request form to the Director of Housing. Emergency maintenance needs (i.e., loss of heat, electricity, hot water, etc.) should be communicated to a RA immediately. If the RA is unavailable, please contact the Director of Housing directly.

Medical Needs
Students who have medical conditions which require the use of hypodermic needles are required to dispose of them in the proper manner. "Sharps" containers are available at the Office of Student Life at no charge to students. Any other specific medical needs should be discussed with the Director of Housing immediately upon arriving on campus.

Move In/Out
Returning students may occupy residence hall rooms three days prior to the beginning of classes in the fall semester and three days prior to the spring semester. New students may occupy rooms beginning on the first day of orientation. At the end of a semester, rooms may be occupied for up to three days after a student's last scheduled exam or until the official stated closing time of the residence hall, whichever comes first. Students are responsible for making alternative living arrangements after those times. Residence halls are closed during the winter vacation period, and students are not permitted to remain in rooms during these times, unless otherwise approved in writing by the Housing Director.

Any student who fails to check-out of his/her room by the established checkout date may have his/her belongings packed and stored by a third-party company at the student's expense and risk, or disposed of at the discretion of the Housing Director. HCHC assumes no liability for the removal of the student's belongings. Permission to move off campus is not granted after the Housing Agreement has been signed. 

Musical Instruments
Students who play guitars, keyboards, or other potentially loud musical instruments are expected to abide by quiet hour rules, and to keep the music to a respectable level during the day. 

Observance of Male/Female Floor Access
It is expected that all students will refrain from entering floors of the opposite sex between the hours of 11:00 p.m. and 10:00 a.m.

Parking at HCHC is a privilege, not a right. Students must register motorized vehicles and pay a parking registration fee to obtain a parking permit. Any change of vehicle must be reported immediately. Any vehicle not displaying a valid, current HCHC parking permit is subject to a fine and may be towed without notice at the student's expense. Polemanakos residents (other than freshmen) may park in the designated Lower Parking Lot or in the Maliotis Cultural Center parking lot. All freshmen are required to park in the Maliotis Cultural Center parking lot, unless enrollment allows us to offer parking in the Lower Parking Lot. Residents may not park in fire lanes, handicapped parking, reserved spaces, or visitor spaces, in the Chapel courtyard, on grassy surfaces, or in any area not clearly marked as a parking space. Cars that violate parking regulations are subject to towing at the owner's expense. 

Pest Control
HCHC contracts with a local pest control company, which involves the regular assessment and spraying (as needed) of campus buildings. Please notify the Director of Housing if you experience a pest problem. 

Quiet Hours
The designated quiet hours are 11:00 p.m. to 9:00 a.m. in and outside of the Polemanakos Dormitory. During this time all conversations, radios, stereos, televisions, etc., are to be held at a level that cannot be heard outside the door of the room. Students who repeatedly show disregard for quiet hours may be subject to disciplinary consequences. 

Residency-at-Will Provision
Students and their family members reside in HCHC-owned housing under the "Residency-at-Will" provision.  

Resident Assistants
Resident Assistants (RAs) are peer student leaders responsible for developing and fostering the spiritual and moral character of resident students. RAs function as facilitators in communication and as catalysts for ideas and activities in the campus living environment. Students are encouraged to participate in residence hall activities and to get to know all RAs. Resident Assistants report directly to the Director of Housing.

Room Assignments
In order to be eligible for a housing assignment, a student must fulfill the following requirements:

1.    Complete pre-registration for the fall semester by the required deadline
2.    Do one of the following on or before the required deadline:
          a. Provide proof to the Financial Aid Office that his/her FAFSA is complete
          b. Waive the right to file a FAFSA with the Financial Aid Office
3.    Be in good financial standing with HCHC
4.    Complete a fall housing form 

Room assignments are made by the Director of Housing on the basis of a full academic year (unless otherwise specified).  

Room Changes
Room changes must officially be registered through the Director of Housing. Students who change rooms without authorization may face disciplinary action, including loss of housing. HCHC reserves the right to make changes in room assignments, as it deems advisable or necessary. The Director of Housing must approve all room changes in advance. Changing rooms may affect the charges to your student account.

Room Charges
Students are financially responsible for the entire amount specified.  Room charges will be refunded only if the student has complied with property withdrawal procedures and the room is left in the same condition in which it was when the student arrived, and not otherwise. 

The following areas are restricted from student access:

1.    Vacant and abandoned buildings and property
2.    Rooftops
3.    Boiler and electrical rooms

Students should not be in campus offices (faculty, staff, or other) after hours or in another student's room without specific authorization. Students who gain unauthorized access into restricted areas are subject to disciplinary action.

Sanitary Regulations
The Polemanakos Dormitory must comply with the Town of Brookline's Lodging House Regulations, including  Article II of the State Sanitary Code. This code mandates that all residents maintain their room in a clean and orderly condition, and without violation of regulations pertaining to obstruction of egress.

All residential educational institutions are vulnerable to criminal conduct. Therefore, all residents should always be mindful of the following:
1.    Doors to rooms or apartments should be locked at all times
2.    Entryways to the Polemanakos Dormitory, Halki Village, and Dendrinos Village apartment complexes should never be propped open or left unattended
3.    Residents should never unlock or open the door of the residence hall or apartment complex to anyone who is not a current registered student of HCHC
4.    Residents should never admit unknown persons into any non-public area
5.    Students should never allow other persons to occupy their rooms or apartments
6.    After dark, women should avoid walking alone on campus, and, whenever possible, should walk in pairs

If you see or hear anything out of the ordinary, please report the circumstances to the Resident Assistant or Director of Housing immediately. In emergency situations, of course, call 911. The HCHC security guard is on duty, making rounds, between the hours of 12:00 midnight and 6:00 a.m. The security guard contact number is (617) 730-7160.

Security of Personal Items
Students are responsible for securing his/her personal belongings. It is recommended that students with expensive personal items such as jewelry and other items bring in a personal lock box to ensure the safekeeping of the items. HCHC suggests that you secure your belongings and lock your door when you are away. HCHC is not liable for any items that are lost or stolen on HCHC property. Students are strongly encouraged to insure valuable personal possessions.

There is absolutely no smoking allowed in any building on campus. By residing in campus housing, all students agree to comply with this rule. The disposal of cigarette butts anywhere on the grounds of HCHC is prohibited. Cigarettes smoked outside must be put out and safely disposed of in a fire-safe container. Fines in the amount of $50 per occurrence will be issued to offenders, and/or disciplinary action if deemed appropriate by the Housing Director. 

Solicitations, sales, or promotions of any goods or services by any person or company are prohibited within the residence halls without approval from the Housing Director.

Stereos, TVs, Computers, iPods, etc.
Students who have stereos, TVs, computers, iPods, etc., must use them without disturbing others. Headphones are recommended for those who enjoy loud music.

Limited storage for personal belongings is available. Students must remove all personal belongings from rooms at the termination of the Housing Agreement period or when changing rooms. HCHC accepts no liability for these items and reserves the right to discard any items deemed to be abandoned.

Telephone Service
Students may arrange for telephone service directly with Verizon. HCHC does not assume financial responsibility for any aspect of telephone service.

Temperature Control
To prevent water pipes from freezing and to prevent heating systems from becoming overworked, dormitory residents should not open room windows for prolonged periods of time during the winter months. Damages incurred by failing to comply with this regulation will be the financial responsibility of the student. 

Termination of Housing
HCHC reserves the right to terminate the privilege of on-campus residence for any student found in violation of regulations or acceptable standards of behavior in its discretion.

Any automobile/motorcycle which does not display a valid, current HCHC parking permit, and any automobile/motorcycle not parked in the appropriate lot is subject to fines and may be towed without notice at the student's expense. In addition, automobiles/motorcycles parked in fire lanes, handicapped parking, reserved spaces, visitor spaces, in the Chapel courtyard, on grassy surfaces, or in any area not clearly marked as a parking space are subject to towing at the owner's expense. If a vehicle is towed, please contact the towing company directly. Towing company information is posted throughout campus residence buildings.

All garbage must be wrapped or bagged and placed in the dumpster located nearest the residence facility. If the dumpster is full, residents must take the trash to another dumpster. Personal trash should not be placed in hall trash containers. A fine of $20 will be issued for improper disposal of trash for the first offense. The second occurrence warrants a $50 fine.

Do not place refrigerants, air conditioners, microwaves, computers, batteries, metal, wood, or furniture of any kind in the dumpsters. Improper disposal of these types of items will result in the student paying the fines assessed by the dumpster company, and will also warrant a $50 fine for the first occurrence, and $100 for the second.

Every vehicle is required to maintain a valid registration, license plate and certificate of inspection.  Any vehicle not in compliance and left unattended without the consent of the Director of Housing will be considered abandoned and will be towed. 

Violations of any rule/regulation in the Student Handbook (per academic year or two consecutive semesters) are subject to fines and/or disciplinary action as follows:
1.    First incident report written by an RA constitutes a $10 fine
2.    Second incident report written by an RA constitutes a $45 fine, plus dormitory community service as deemed appropriate by the Director of Housing
3.    Third incident report written by an RA constitutes suspension from any and all campus housing for a period not less than seven days, as determined by the Director of Housing

Fines collected by the Director of Housing will be set aside in a petty cash fund. Generally, the Director of Housing will allocate these funds for student-related projects at his/her discretion.

Wall Hangings/Decorations
Hanging items on walls in HCHC housing must be done with care. Students are asked not to use tape of any kind or staples to mount items on the walls or doors. Residents will be assessed appropriate fees for damages.

The possession and/or use of any type of firearm and weapon, or the use of hazardous chemicals on HCHC grounds at any time is strictly prohibited. Open flames, fireworks or explosives of any kind are also prohibited. A firearm is defined as any device designed to launch or fire a projectile. A weapon is defined as any object that is used or designed to inflict pain, fear or death on a person or animal (including all knives, spears, paintball guns, plastic guns, air guns, or any item resembling a firearm - real or fake, etc.). Violation of this policy may result in the student being subject to criminal proceedings by local authorities and severe disciplinary action, up to and including dismissal from HCHC.

Window Displays
Because single residence hall rooms are equipped with window blinds, curtains and other window coverings are not permitted without the approval of the Director of Housing. While personalization in decorating is encouraged, residents are responsible for the maintenance of their rooms, for damages and for the cost of repairing any damages. Items that advertise or suggest themes contrary to the Orthodox values and standards of HCHC are not to be displayed in windows.  tems such as stolen signs, stolen property, containers for alcoholic beverages, crude or offensive materials, sexually exploitative materials, etc. are not permitted in windows. 


Fr. Nicholas Belcher
Dean of Students