In order for invoices to be processed through Accounts Payable, the following must be completed and authorized. First, you must obtain a Purchase order (see below for an electronic copy). The purchase order must be filled out completely and signed by your department head and also signed for by the Chief Financial Officer. When the invoice arrives, it must be matched up with the approved purchase order, and then sent directly to the Accounts Payable office to be entered for payment.
An expense report must be completed and signed by the appropiate department head. After the department head has approved the expense report, the expense report has to be submitted to the Accounts Payable office for payment. Please allow 7 days for an expense to be reimbursed.